Job Title: Accounts Payable Manager

Company: Fairmont Hotels & Resorts

Location: Fairmont The Norfolk, Nairobi, Kenya

Job Type: Permanent

Job Description
Reporting to the Finance Manager, responsibilities and essential job functions include but are not limited to the following:

Main Duties:
1. Invoice Processing & Payment Management
Receive, review, and verify invoices and expense reports for accuracy and compliance with hotel policies.
Ensure proper authorization and approval of invoices before processing payments.
Process invoices in the accounting system, ensuring correct coding and cost allocation.
Schedule and prepare supplier payments (cheques, bank transfers, and mobile payments) in line with agreed payment terms.
Ensure timely and accurate posting of payments and reconciling any discrepancies.
2. Vendor & Reconciliation Management

Maintain an up-to-date database of hotel vendors and suppliers.
Perform monthly supplier statement reconciliations, resolving discrepancies in coordination with suppliers.
Monitor aging payables and ensure payments are made on time while optimizing cash flow.
Handle supplier inquiries and disputes professionally to maintain good business relationships.

3. Compliance & Taxation

Ensure compliance with Kenyan tax laws, including VAT, withholding tax (WHT), and other statutory deductions.
Prepare and submit tax reports and certificates for supplier withholding taxes where applicable.
Maintain complete and accurate financial documentation in accordance with audit and regulatory requirements.

4. Expense Control & Reporting
Assist in preparing monthly accounts payable reports, including accruals and payment forecasts.
Work closely with the Finance Manager to monitor and control costs related to supplier payments.
Support audits by providing necessary accounts payable documentation and reconciliations.
5. Internal Controls & Process Improvement

Adhere to financial policies and procedures to prevent fraud and financial mismanagement.
Implement and maintain best practices to improve accounts payable processes and efficiency.
Collaborate with procurement, receiving, and finance teams to ensure proper matching of purchase orders, invoices, and delivery notes.

6. Others:
Assist the Finance Manager in the preparation of any and all reporting and analysis requirements regardless of reporting frequency including daily, weekly, monthly, quarterly, annual and ad-hoc. This includes postings of vouchers.

Ensure information presented in all reports is accurate and reflective of actual business transactions.
Provide a summary of the ageing report required by various people in the Accounting and Control Department to prepare monthly reports.
To understand Accor objectives in managing Account Payable Function so as to provide an effective system to track Accounts Payable for effective Cash Flow management
To prepare payments and submit them, with their supports attached, for final approval and signatures by the Director of Finance and General Manager.

Qualifications
To report for duty punctually wearing the correct uniform and name tag.
To maintain a high standard of personal appearance and hygiene and adhere to the hotel and department appearance standards.
To provide friendly, courteous and professional service at all times.
To maintain good working relationships with colleagues and all other departments.
To read and understand the hotel’s Handbook and to adhere to the hotel’s rules and regulations and in particular, the policies and procedures relating to Fire, Hygiene, Health and Safety.
To comply with local legislation as required.
To respond to any changes in the department as dictated by the needs of the hotel.
To be flexible and extend job duties to carry out any other reasonable duties and responsibilities within the job capability as assigned, including redeployment to alternative departments/areas if required, to meet business demands and guest service needs.
To attend training and meetings as and when required.

Additional Information

Physical Aspects of Position (include but are not limited to):

Frequent sitting and walking throughout shift

Posted: 16/02/2026